CASE STUDY
CLIENT Statement
PROBLEM Statement
Our Induction takes very long. Every time, when outsiders comes, HSSE executives have to conduct the induction presentation. Some of the Challenges client wanted to solve are as follows:
-Delivering repeatative presentation was time consuming for the team.
-Assessing of learning is done manually by filling in forms analyzing the answers.
-Retaining the answers in printed hard copies.
-Accessing the information from time to time during repeat visits.
-Multiple language and professions of attendees means modulation of presentations & tests for specific audience.
Video
It was important to conduct an assessment test, immediately after showing the video. This is needed to gauge the learning, before allowing entry inside the plant. These assessments need to be addressed every time someone revisits the plant after the specified duration. Hence, easy accessibility of records is important.
Retention of Knowledge
It was important to conduct an assessment test, immediately after showing the video. This is needed to gauge the learning, before allowing entry inside the plant. These assessments need to be addressed every time someone revisits the plant after the specified duration. Hence, easy accessibility of records is important.
Objectives
- To develop a safety induction video that complies with the industry’s stringent safety standards.
- To ensure the video is accessible for a diverse workforce with multi-language subtitles.
- To ensure active interest, show only relevant information to the concerned (driver may not be benefitted by watching contractor related information, customer might not be benefitted by driver related information).
- To engage employees effectively to retain crucial safety information.
- To quickly conduct the assessment test before allowing entry.
- To keep record keeping for future use.
Solution
Our approach involved multiple phases dedicated to understanding the client’s specific needs, the intricacies of their operation, and the demographics of their workforce. Here’s how we addressed the project:
Pre-Production Planning
- Conducted detailed discussions with the client’s safety officers and operational heads to outline key safety messages and protocols.
- Developed a script that incorporates essential safety practices, potential hazards, and emergency responses, ensuring accuracy and compliance with industry standards
Production Execution
- Utilized high-definition video equipment and professional voice-over talent to produce clear and visually engaging content
- Filmed on-site to accurately depict real-life scenarios that employees might encounter, making the induction more relevant and engaging.
- Animated sequences were used to illustrate complex processes and potential hazards, enhancing understanding and retention.
- Production of multiple modules directly relevant to the target audience and merging of the modules to ensure generic as well as specific information is shared.
Post-Production Enhancements
- Edited the video for clarity, flow, and engagement, integrating client feedback throughout the process
- Embedded interactive quizzes at strategic points in the video to reinforce learning and ensure comprehension.
Integrated an Assessment Software for Evaluating Performance
- Developed a user-friendly web-based assessment software accessible across various devices.
- Designed the assessment questionnaire to be available in English, Hindi, Malayalam, and Urdu to accommodate the linguistic diversity of the workforce.
- Provide comprehensive feedback mechanisms within the assessment software to track individual and collective understanding of safety protocols.
Provided Web-based Hardware Support
- Ensured availability of compatible hardware devices such as tablets for accessing the assessment software.
- Offered technical support and training to employees for effectively utilizing the hardware and accessing the assessment software.
- Implemented measures to address any potential technical issues or barriers to hardware access faced by employees.
Outcome
- The safety induction video was deployed across the company and integrated into the training to provide induction to all outsiders.
- Feedback from employees and management was overwhelmingly positive, noting particularly the video’s clarity and the engaging way it presented vital safety information
- The client reported a significant enhancement in safety compliance and a reduction in incidents and breaches, attributing these improvements to the effective communication of safety protocols.
- Record keeping and Time saving
Conclusion
This project demonstrated our expertise in creating tailored safety induction video and reinforced our commitment to enhancing workplace safety through effective communication.
This project has set a new benchmark for safety inductions within the factory or large facility scenario in UAE, this project demonstrates the significant influence that engaging, professionally produced safety training can have on compliance and enhance safety consciousness.
This case study serves as a testament to our capacity to tackle industry-specific challenges and our steadfast commitment to delivering top-tier animated solutions backed up by relevant technology. We eagerly anticipate further opportunities to aid organizations in cultivating safer work environments through innovative visual communication tools.